How to Stop Spam From Taking Over Your Business Email

How to Stop Spam From Taking Over Your Business Email

If you walk into work every day and find your business email constantly flooded with spam, you may be trying to find a way to change that. In order to protect your business email from falling victim to the overwhelming amount of spam emails, there are a few things you can do.

Strengthen Your Filters
A really simple way to prevent spam from entering your business email’s inbox is by strengthening your email filters. If you go into your email servers or Microsoft Exchange alternative you’ll be able to find your junk and spam box settings. Within the settings, you’ll be able to select an option that will only allow mail from a safe senders list. It is important, though, to remember that client and customer emails might somehow end up in your spam and junk folders. If they do and they aren’t on your safe sender list, you won’t be able to view them. So find a happy medium within your filters to eliminate the worst spam while still allowing customer emails. 

Work With Email Solutions for Small Businesses
Spam emails are not only annoying to look at, but they play a major part in productivity reduction. In fact, the Radicati Research Group says email spam cost businesses $20.5 billion in 2012, due to lost productivity and tech-related expenses. This year, the cost of spam to business is estimated to reach $257 billion. The email hosting programs within email solutions can help you prevent spam from entering your inbox. These programs come with a filter pre-set so they’re going to block bad emails from coming in right from the get-go. 

Don’t Respond to Spam Messages
Many spammers hope you respond to their emails so they can gain access to your information and even to your computer. If you respond to spam emails, they’re just going to keep coming, but this time with a vengeance. The answer here is simple- unless the email is from a customer, client, or someone else you know, do not respond to it. Better yet, if the email address the spam is coming from or the subject line looks sketchy, don’t even open it. Just send it straight to your trash. 

Spam emails can be a real pain and can seriously clog up your business email inbox. To prevent more from coming in, don’t open them, use an email solution, and strengthen your filters.

at 06/28/2018, 14:41pm

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